Transcription
Recordings are transcribed automatically when recording stops and provide all the data needed for AI records to generate your notes.
Contents
Transcribe a recording
Quality and speed
Views
Transcription dictionaries
Editing
Delete a transcription
Transcription settings
Transcription feedback
Transcribe a recording
Recordings are transcribed automatically when they are uploaded. If this hasn't happened for any reason, press the "Transcribe" button.
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Transcription performance: Quality & Speed
DAN has two transcription performance modes; "Quality" and "Speed". If the quality setting is taking too long for you, try the speed setting.
Quality: Highest quality, most reliable and private. Best for recording appointments. Better handles silence, background noise and poor audio quality. Transcriptions take a little longer.
Speed: Transcriptions in seconds, not minutes. Best for dictation. Requires high quality audio. Uses OpenAI API's.
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Views
A full transcription can be a significant amount of text. We've made it easy to format the transcription to suit your preferences and the task at hand.
Paragraph displays all the text as block paragraphs, allowing you to scan a lot of the conversation at the same time. This is useful to quickly find and navigate to key points in the consultation.
Dialogue displays the text as a conversation, with speaker labels and each speaker's text as a new paragraph. This is good when who said what is important in your written record.
Colour can be toggled on/off to highlight each speaker in a different shade. This is really useful with the paragraph view to give a clear overview with who said what at a glance.
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Transcription dictionaries
The initial results from our transcription are impressive, however there are many factors that result in the occasional inaccuracy. For our perfectionists, we're with you. Unexpected results only need to be spotted and corrected once, ever.
DAN's transcription dictionaries identify and suggest corrections. They run when you open a transcription, displaying the count of items in a green badge. To list, highlight and approve the suggestions, click the icon.
You can approve all the edits in one click, or review each individually.
Clinical Dictionary. Identifies potentially incorrect transcription or long-hand of a clinical term, e.g. "buckle" => "buccal" or "upper right 7" => "UR7".
Personal Dictionary. Changes you make to your transcriptions are saved in your personal dictionary.
Dictation Dictionary. For our clinicians who use DAN for dictating notes and reports, terms such as "full stop" and "new paragraph" are replaced by punctuation.
Number Dictionary. Identifies numbers in text that you may wish to be a digit. For example, "a score of two" => "a score of 2".
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Editing
To edit, right click on a word, or a portion of selected text, to display the context menu.
Copy copies the selected text
Edit word This opens the find/replace section.Type the correction and select replace or replace all .This edit will be saved to your custom dictionary and any future occurrences will be highlighted.
Edit speaker Opens a list of speakers.Select the correct speaker, or add a new one.
New paragraph Inserts a paragraph at the point you have selected.
Clear text replaces a larger section of text with [clear].Use this if there are sections of the transcript that you do not want.
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Delete a transcription
To delete a transcription press the icon () and confirm. You can always transcribe again if you wish.
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Transcription settings
Press the "Settings" button on the left hand side menu to open settings. Scroll down to the transcription section.
Automatically transcribe after recording: Enable or disable this feature. Default is "ON".
Transcription performance: Select "Quality" or "Speed". Default is "Quality".
Transcription language: Select the language for the transcription.
Speaker labels: Update the automated labels assigned to speakers.
Use speed setting if recording is under this duration: For very quick results for short recordings, the speed setting will be used by default if the recording is under this duration. Default 2.
Batch transcription: Transcribe audio in 10-minute sections as you go. No matter how long the appointment, transcriptions are ready in under 30 seconds.
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Transcription feedback
You can provide feedback and request support by completing the feedback form attached to every transcription. Please provide a star rating and brief description. If you would like the team to review this appointment, please enable 'allow our team to review this appointment'.
